Dental Clinic Automation · Ontario

More Patients.
Fewer No-Shows.
Zero Manual Follow-Up.

A complete automated patient system built for independent Ontario dental clinics. Reactivate dormant patients, eliminate no-shows, and grow your reviews — all on autopilot.

See How It Works View Pricing
60s
Response Time
9
Automations
6mo
Recall System
0
Manual Follow-Ups
The Problem
Your clinic is losing patients
it doesn't even know about.
Most independent dental clinics run on front desk staff alone. When they're busy — which is always — patients slip through the cracks.
📵
Missed Calls = Lost Patients
Your front desk is with a patient. The phone rings — no answer. That caller books at the clinic down the street.
  • Average clinic misses 8–15 calls per day
  • Most callers don't leave voicemails — they just move on
  • No automatic callback or SMS system in place
😤
No-Shows Cost Real Money
A missed appointment slot is lost revenue that can't be recovered. At $200–$500 per procedure, even a few no-shows per week adds up fast.
  • Industry average: 10–20% no-show rate
  • Manual reminder calls take front desk time
  • No automatic 48hr + 24hr + 2hr reminder system
💸
Hundreds of Dormant Patients
The average dental clinic has 400–1,000+ patients who haven't visited in over a year. They're not gone — they just haven't been reminded.
  • No automated recall or reactivation system
  • Patients forget they're due for a cleaning
  • Zero "we miss you" follow-up campaigns
⭐
Not Enough Google Reviews
New patients check Google before booking. Most independent clinics have fewer than 50 reviews — while competitors with 200+ win the search results.
  • Happy patients don't naturally leave reviews
  • No post-appointment review request system
  • Missing out on new patients who rely on Google
The Solution
9 automations working
around the clock.
Here's every feature included in your system — all running in the background so your team can focus on patient care.
FEATURE 01
⚡
New Patient Speed Response
The moment a new patient fills in your contact form or clicks your website — they receive a personal SMS and welcome email within 60 seconds. Any time of day or night.
  • Works for website forms and Facebook Lead Ads
  • Message feels personal — uses their first name
  • Your front desk gets notified instantly too
  • New patient automatically added to your database
FEATURE 02
📵
Missed Call Text-Back
Front desk is with a patient. Someone calls — it rings out. Within 15 seconds, they automatically receive an SMS from your clinic's number keeping them engaged.
  • Never lose a patient to a missed call again
  • Auto-text includes your online booking link
  • Replies go straight to your team's inbox
  • Local Ontario area code — feels professional
FEATURE 03
🔔
3-Touch Appointment Reminders
Three automated reminders fire before every appointment — cutting your no-show rate dramatically without your front desk making a single manual call.
  • 48 hours before: SMS confirmation request
  • 24 hours before: "See you tomorrow at [time]!"
  • 2 hours before: "Your appointment is soon 🦷"
  • Each reminder includes rescheduling link
FEATURE 04
🚫
No-Show Recovery
Patient didn't show up. Instead of losing them forever, an automatic recovery sequence fires — giving them an easy way to rebook within 30 minutes.
  • 30-min wait → personal SMS with rebook link
  • 24-hour wait → follow-up email
  • Your front desk gets a task to call if no response
  • Recovers a significant portion of no-shows
FEATURE 05
⭐
Post-Visit Review Request
After every completed appointment, a perfectly timed SMS goes out asking for a Google review — with a direct one-tap link. No awkward asking at the front desk.
  • Sent 2 hours after the visit when the experience is fresh
  • Direct link to your Google Business profile
  • Follow-up email if no action after 3 days
  • Clinics typically go from 30 to 200+ reviews in a year
FEATURE 06
😴
Dormant Patient Reactivation
This is the highest-ROI campaign in the system. A personalized sequence goes out to every patient who hasn't visited in 12+ months — bringing them back automatically.
  • 3-touch sequence over 14 days — SMS + email
  • Personalized with their name and clinic name
  • Can be run on your entire existing patient list at once
  • Stops automatically when they book an appointment
FEATURE 07
🔁
6-Month Recall System
Every active patient gets a personalized recall reminder exactly 6 months after their last visit — fully automated, no manual tracking required ever again.
  • Fires automatically based on last visit date
  • SMS first, then email follow-up if no response
  • Patients who don't respond move to reactivation
  • Keeps your appointment calendar full year-round
FEATURE 08
🎁
Patient Referral Program
Your happiest patients — the ones who just left a great review — automatically receive a message encouraging them to refer friends and family to your clinic.
  • Triggers after a 5-star Google review
  • Includes a referral link that tracks who sent who
  • Optional discount offer for successful referrals
  • Turns satisfied patients into your best marketers
FEATURE 09
🎂
Birthday Messages
Every patient gets a personal birthday SMS from your clinic on their birthday. Simple, thoughtful, and 100% automated. Patients love it and it builds lasting loyalty.
  • Set once — runs every year forever
  • Sent at 9am on their birthday in their timezone
  • Option to include a birthday discount offer
  • One of the highest patient loyalty boosters
How It Works
From first inquiry
to loyal patient.
Here's exactly what your system does automatically — from the moment someone discovers your clinic to years after their first visit.
Day 0
New patient enquires or calls
They find your clinic on Google, fill in your website form, or call while your team is busy with patients.
⚡ Instant trigger
60 sec
They get a personal SMS + welcome email
Within 60 seconds, a friendly text goes out from your clinic's local number. Your team is notified too.
📱 SMS✉️ Email🔔 Team notified
Same day
They book an appointment online
Your booking link is included in the first message. They pick a time that works — no phone tag needed.
📅 Calendar booking
48hr / 24hr / 2hr
Three reminders fire automatically
No manual calls from your front desk. Three perfectly timed reminders reduce no-shows dramatically.
📱 SMS ×3
After visit
Review request + referral ask
2 hours after their appointment, a Google review request goes out. Happy reviewers are then asked to refer friends.
📱 SMS✉️ Email
6 months
Recall reminder fires automatically
Exactly 6 months after their visit, a personalized recall SMS goes out. Your calendar fills itself.
📱 SMS♾️ Every 6 months
Birthday
Birthday message every year
A warm birthday SMS goes out every year. Costs nothing. Builds enormous patient loyalty.
📱 SMS🎂 Annual
🦷
[Clinic Name]
Local Ontario Number
Today 3:42 PM — Auto response
Hi Sarah! Thanks for reaching out to [Clinic Name] 🦷 We'd love to welcome you as a new patient! Book your first appointment here: [Link]. Any questions? Just reply!
Hi! Yes I'd like to book a cleaning for next week
Great! Click the link and pick any time that works for you — we have mornings and afternoons available. Looking forward to meeting you! 😊
Perfect booked for Tuesday 10am!
Wonderful, see you Tuesday at 10! You'll get a reminder the day before 🦷
New Patient Auto-Response
😴
Recall Campaign
Dormant Patient Reactivation
Sent automatically — 12+ months inactive
Hi Michael! It's been a while since we've seen you at [Clinic Name]. Your dental health matters to us 🦷 Might be time for a checkup! Book here: [Link]
Oh wow I totally forgot! Yes I'll book now
So glad to hear it! Looking forward to seeing you again 😊 Let us know if you have any questions before your appointment.
Dormant Patient Reactivation
Your Dashboard
Every patient tracked.
Every stage automated.
All your patients live in a visual dashboard. You always know where every patient is — and the right automation fires at every stage.
New Patient Pipeline
📥
New Inquiry
Auto SMS + email fires
📞
Contacted
Team notified
📅
Appt Booked
Reminders scheduled
✅
Confirmed
3-touch reminders active
🦷
Visited
Review request fires
⭐
Active Patient
6-month recall set
❌
Lost / No-Show
Recovery sequence fires
Recall Pipeline
😴
Dormant
12+ months inactive
📩
Recall Sent
Reactivation fired
💬
Responded
Showed interest
📅
Re-booked
Appointment set
🔄
Reactivated
Back as active patient

↑ Hover each stage to preview. Every transition is automated — no manual moving needed.

Return on Investment
The numbers speak
for themselves.
Let's put real numbers on what this system does for your clinic's revenue.
Average Revenue Per Patient Visit
$250
Conservative average across cleanings, checkups, and basic procedures for an Ontario dental clinic.
Dormant Patients in Average Clinic
400+
Most clinics have 400–1,000 patients who haven't booked in over 12 months and have never been reactivated.
Reactivations from First Campaign (Conservative)
20–40
Even a 5–10% response rate on a dormant patient campaign of 400 people generates 20–40 bookings.
Revenue from First Campaign Alone
$5,000–$10,000
That's from a single one-time campaign on your existing patient list. The system cost? $700/month. The math is obvious.
Simple Pricing
One system.
Everything included.
One setup fee. One monthly fee. No contracts, no surprises, cancel anytime.
One-Time Setup
$1,000
CAD — paid once before build
  • Full system built from scratch
  • All 9 automations configured
  • Both pipelines set up
  • All SMS templates written
  • Booking page created
  • CASL compliance included
  • 1-hour onboarding + staff training
Monthly Retainer
$700
CAD/month — cancel anytime
  • System hosted on your clinic's number
  • All 9 automations running 24/7
  • Monthly performance report
  • SMS + email usage included
  • 2 seasonal campaigns per month
  • Updates and tweaks included
  • Priority support via SMS/email
Ready to get started?
Let's fill your calendar
this month.

Setup takes 5–7 days. Your system will be live and booking patients before the end of the month — including a reactivation campaign on your existing patient list.

Get Started with Renzified →

Call or text: 437-997-3334